About this assignment:

For me as a student writer, the memo assignment serves two fundamental goals. The first and simplest step was to merely rehearse the memo’s genre. More specifically, this task gave me the chance to practice a number of rhetorical strategies that appeal to a number of factors. consisting of the intended audience, format, goal, call to action, and persuasive. In Memo 1, a problem with City College is discussed. In Memo 2, a team informs another team that their product is prepared for production.

MEMORANDUM 1

To: Production Department

From: Samuel Ortiz

Subject: Completion of Technical Description for STAPLES Box

Date: Thursday, March 2, 2023

I’m writing to let you know that I’ve finished authoring the STAPLES box’s technical description. I am aware of how crucial precise technical descriptions are to the efficient creation of a product. I’ll summarize the technical description in this message, ask the production team to examine it and propose a meeting to go over any potential problems.

I want to let the production team know that the STAPLES box’s technical description is now finished and available for review. Given that it contains crucial details regarding the product’s design, components, and manufacturing procedure, the technical description is an important document for the production process.

In accordance with my responsibilities, I’ve finished creating the technical description for the STAPLES box and delivered it to the production team for review. Please review the technical description with the production team to check for any potential issues that would prevent them from moving forward with the manufacturing process. The production process, material accessibility, or design are some of the various issues that could arise. I want to emphasize how important it is to quickly review the technical description in order to keep us on schedule. Any delays in the review process could result in delays in the production process, which would ultimately impact the delivery timetable for the product.

On a final note, I’d want to ask for a meeting to go over the technical description. We will have a chance to discuss any potential problems at this meeting and make any required adjustments. Please let me know when you are available so that I can plan the meeting appropriately. I appreciate you giving this issue your attention.

Sincerely,

Samuel Ortiz

 

 

MEMORANDUM 2

To: CCNY Facilities Department

From: Samuel Ortiz

Subject: Out-of-Order Escalators

Date: Monday, March 6, 2023

I am writing to bring your attention to the issue of the frequently out-of-order escalators on campus. This issue has been ongoing for quite some time, causing a great inconvenience for students, faculty, and staff who rely on the escalators to travel between floors of the buildings.

Students who have mobility challenges have a tough time traveling the campus due to the faulty escalators. When there is no other option than to utilize the stairs, which can be difficult and even dangerous for certain people, this raises severe safety concerns. Also, the broken escalators clog up the ones that are in operation, prolonging wait times and raising the danger of accidents because of the increased foot traffic.

I understand that repairs and maintenance of the escalators can be costly and time-consuming. However, I urge you to prioritize this issue and take swift action to address it. Some possible solutions could be to have more frequent and thorough maintenance checks, or even to install additional escalators or elevators in high-traffic areas.

I implore you to take this issue seriously and take the necessary steps to ensure the safety and convenience of all members of the CCNY community.

Sincerely,

Samuel Ortiz